This statement has been produced in accordance with Section 54(1) of the Modern Slavery Act 2015. It states the actions Gratte Brothers Group has taken during the financial year ending 31 March 2021 with the aim of ensuring that modern slavery or human trafficking is not taking place within our business or within our supply chain.
ORGANISATION STRUCTURE AND SUPPLY CHAIN
Gratte Brothers Group is a family-owned building services company providing electrical, mechanical, security and commercial catering facility services and includes the following operating companies; Gratte Brothers Limited, Gratte Brothers Specialist Services Limited, Gratte Brothers Security Management Limited, Gratte Brothers Catering Equipment Limited and Gratte Brothers Technical Services Limited.
The Group operates from Head Office (London) and 5 branch offices (Belfast, Chelmsford, Stevenage, Warrington and Worthing) as well as multiple sites across the United Kingdom and Ireland.
The Company’s supply chain consists of material and plant suppliers, professional service providers, recruitment and labour agencies and trade sub-contractors.
The Company’s labour force consists of permanent employees, agency workers and trade sub-contractors. The Company is a registered member of the JIB (Electrical), BESA (Mechanical) and JIB PMES (Plumbing) organisations and complies with and ensures that labour supply agencies and labour only sub-contractors comply with the respective National Working Agreements. The Company also works with the Unite Union on labour relations.
POLICY IN RELATION TO MODERN SLAVERY AND HUMAN TRAFFICKING
The Company has a zero tolerance approach to all forms of modern slavery and human trafficking within its business and supply chain and is committed to acting ethically and with integrity in all business dealings. This is supported by our Ethical and Sustainable Procurement Policy.
Where staff have concerns around issues of forced labour, human rights, recruitment practices or exploitations, they are encouraged to report these concerns to management or alternatively staff can contact an independent 24-hour confidential helpline 0800 350 5182 offered by Health Assured.
As part of the Company’s supply chain approval process for new trade contractors and/or suppliers, a prequalification questionnaire is issued where aspects of social and ethical values, including slavery and human trafficking, are examined. The completion of this questionnaire allows the Company to identify potential risk areas within the supply chain. For existing trade contractor/suppliers a 2 year re-approval process is in place.
Scheduled 2nd party supplier audits take place, along with regular individual engagement meetings and group forums with supply chain members.
The Human Resources Department has in place a preferred supplier list (PSL) of agencies offering labour supply and recruitment services which is reviewed on an annual basis. The Company carries out compliance audits of recruitment agency practices covering organisational structure, accreditations, right to work checks, modern slavery, anti-corruption, minimum wage, wage calculations, occupational health and pension arrangements.
ASSESSMENT OF RISK
The Company has mapped out our supply chain of goods and services to identify elements of works and materials/ products that are sourced from outside the UK and Western Europe, especially high-risk countries as detailed within the Modern Slavery Index, as these suppliers may represent the highest level of risk to the Company. Members of our Human Resources, Procurement and Operations Teams have received specialist training on
preventing and tackling modern slavery to assist in identifying where potential high risk companies may be engaged.
This external training was delivered by Stronger Together (www.stronger2gether.org) via either external workshops or internal training days and raises awareness of how to spot signs of modern slavery and how to approach modern slavery in supply chains.
The Company has appointed a Risk Director to oversee and manage the level of risk exposure to the Company.
PROGRESS TO DATE
The Company registered and completed a self-assessment using the Supplier Ethical Data Exchange (SEDEX) to identify and mitigate the risks of slavery and human trafficking. This tool assesses the Company against a number of categories including labour standards, health and safety, environmental and business ethics.
Relevant staff from across the business have undertaken training relating to Modern Slavery. This included staff from operational activities as well as relevant Group support functions with influence on the supply chain and labour throughout the business.
Modern slavery questions were added to the Company’s audit matrix checklist for supply chain members and an audit programme was introduced to include second party audits of our Tier 1 trade contractors and PSL labour supply agencies.
The Company has appointed an external verification specialist to undertake the supply chain approval process using the common assessment standard (CAS). This assessment includes questions on corporate social responsibility covering modern slavery.
The Company has carried out risk assessments on contractors based on their size, nature of work and amount of work carried out for Gratte Brothers, which will be used to identify key audit targets in the coming year.
In 2021/22, the Company plans to continue to manage the risk of modern slavery through the following activities:
- The Company will increase the number of Tier 1 supply chain and PSL labour supply chain audits undertaken.
- The Company will work with an external training provider to develop an eLearning module on modern slavery and roll the training out to all employees.
- The Company will develop and implement an updated Whistle-blowing Policy including guidance on how to report concerns regarding modern slavery.
- The Company will present modern slavery posters and appropriate information on all of its sites as well as the Company’s Intranet.
- The Company will develop KPI metrics to monitor the effectiveness of our actions.
The Supply Chain Department has investigated the approval process to an external verification specialist and has appointed Achilles to undertake these assessments, where possible, in the future.
TRAINING & AWARENESS
To minimise the risk of modern slavery within our business and our supply chain, specialist training has been provided to appropriate procurement, human resources and operational staff. This continued to be reviewed and updated as required.
Modern slavery content has been added to the Company Induction Process, undertaken by all new starters within the business.
This statement has been approved by the Gratte Brothers Group Board and applies to all companies within the Group.
28 September 2021
You can alternatively download a copy of our current Modern Slavery & Human Trafficking Policy.